Radio Protocol

A radio is an important instrument for communication and control not only during training but also during a ski race. Successful use will enhance our training and races and will provide a more productive and secure environment. Misuse can create delays, cause confusion and frustration for all. 

The following protocol and guidance should be used every training day and race event.

Radio Assignments:

  • Race Director- Will be assigned a radio and will be responsible for monitoring the race team channel during all training and race events.  Will be responsible for the direction and coordination of any emergency response.
  • Head Race Coach- Will be assigned a radio and will be responsible for monitoring the race team channel and responding to any emergency event involving a sanction race group for oversight and assistance.
  • Development Supervisor- Will be assigned a radio and will be responsible for monitoring the race team channel and responding to any emergency event involving a development group for oversight and assistance.
  • Competition Team Groups- At the minimum, two resort-wide radios will be assigned to each group (U12-U19)
  • Development Groups- Each development group will have one resort-wide radio given to the lead coach.  Development Group radios are to be used solely during an emergency response.

Radio Checks:

It is your responsibility to check that your radio is operating properly. Check to see if the radio both transmits and receives messages successfully.

  • Is the radio turned on?
  • Does the “PTT” (Push To Talk) button work?
  • Check that the radio is assigned to channel 6.
  • Make sure that radio contact is available to and from medical personal (channel 1).
  • Check volume
  • Is the antenna attached correctly and operational?
  • Is the battery fully charged?

Radio Operating Technique:

  • Hold the transmit button down for at least one second before you begin your message, this will ensure that the first part of your communication is not cut off.
  • Remember to release the “PTT” button after speaking.
  • It is good practice to hold the face of the radio at a 45-degree angle to your face when speaking. Place radio opening roughly 2-3 inches from your mouth.
  • Volume control; having the volume at the maximum capacity will drain the battery.
  • Battery life can be extended if the radio can be kept warm.
  • Do not use obscenities.
  • Never transmit personal or confidential information. Be aware there are many ears listening.
  • Brevity is important! Speak only when you have to and keep chatter to a minimum.  Five seconds is a good target.

Radio Usage:

  • Channel 6 has been assigned as the Race Team radio channel
  • Channel 1 has been assigned as the Ski Patrol radio channel
  • Channel 6 will be used on training days for communication between Competition Team groups for training purposes
  • Channel 6 will only be used by development groups in the case of an emergency.
  • During Race Events hosted by Jack Frost, Channel 6 will be used for event communication.

Radio Use During an Emergency:

  • If an emergency happens, the first coach on the scene will become the lead communicator.
  • The coach will announce who they are on channel 6 and ask for “priority”. Example- “This is coach John…I am requesting this channel for priority”
  • Once a priority is requested all other radio transmissions will cease
  • The coach with priority will announce the emergency and any information of need.
  • The Race Director (and in his absence the head coach and/or development team supervisor) will acknowledge the radio transmission and monitor the channel as well as give direction to other coaches if needed.
  • The coach with priority will switch their radio to channel 1 and request assistance from ski patrol. The following should be used when asking for assistance. “Racing to ski patrol”. (Wait for a response).  State your location, and what the emergency is.
  • Once ski patrol is on location, the coach should switch their radio back to channel 6 and relay any information to the Race Director or his designee of the status of the emergency and what is happening with the athlete.
  • If the athlete is being taken to ski patrol, the coach should accompany the athlete to the ski patrol and wait for a response from the Race Director or designee.

*In the event of an injury, the other coach shall take the group away from the incident to allow the ski patrol room to work and to not expose the other athletes to potential visual trauma.  A second coach with a radio will join the group pending the return of the coach that had handled the emergency if needed.*