Race Day Volunteering! How can I help?

When the Race Organizing Committee (ROC) of Jack Frost & Big Boulder is preparing to host a Competition Event, a lot of volunteer help is needed to ensure all of our athletes and visiting athletes have an exceptional experience. 

To host a race or event, it takes the cooperation of the ski area, coaches, and volunteers. It takes ALL OF US – both developmental and competition parents in order to pull off these events for our team members. Parent volunteers are the backbone of these races.

There’s very little to learn and it’s great to jump in with both feet.  It’s also a very small time commitment, generally a few hours of your day for most ‘beginner’ positions. It’s a great way to meet other racer family members and see how the program really works. Remember, each racer family has an obligation over the course of the season for volunteer time.

United States Ski & Snowboard (USSS) has a number of membership categories. If you are intending to actively participate on a constant basis and have regular contact with athletes, you should pursue getting a Club Volunteer membership. As a member, you will receive Member Benefits as outlined by USSS. Get more info.

Here are just some of the positions which have to be filled during a race.

Race Registration

Greet racers, hand out bibs, collect fees, etc.  est. 6:45 AM start time essential. 4-6 positions

  • Responsibility:  Arrive early to register racers.
  • Demands of the job:  Be on time, handle people, stay organized
  • Time Commitment: 2-3 hours
Lift Ticket Distribution

Responsible for selling racer and spectator lift tickets as well as distributing walker passes during am registration.  Responsible for tallying the money collected vs lift tickets sold at the close of am registration.  6:45 AM start time essential. 2 positions

  • Responsibility:  Arrive early ; Responsible for collecting & tallying monies.
  • Demands of the job:  Be on time, handle people, stay organized
  • Time Commitment: 2-3 hours
Bib Collection

Responsible for selling racer and spectator lift tickets as well as distributing walker passes during am registration.  Responsible for tallying the money collected vs lift tickets sold at the close of am registration.  6:45 AM start time essential. 2 positions

  • Responsibility:  Arrive early ; Responsible for collecting & tallying monies.
  • Demands of the job:  Be on time, handle people, stay organized
  • Time Commitment: 2-3 hours
Bib Sorting (upon race completion)
  • Responsibility:  To sort through bags of bibs and return them to numerical order and prepare them for the next race.  If Bibs are unusually wet or dirty, the decision may be made to have bibs laundered.
  • Time Commitment: 1 hour
Scoreboard

 

Post times on outdoor scoreboard – report to start shack 15 minutes before the start of the first run to end of run one.  Return to the start shack 10 minutes before the start of the second run until the completion of the race. This is an outside job so dress warmly! 2 positions

  • Responsibility:  Arrive early ; Responsible for collecting & tallying monies.
  • Demands of the job:  Be on time, handle people, stay organized
  • Time Commitment: 2-3 hours
Race Packet Assembly

The key to a successful event is to have all the bibs/start list/registration information organized prior to the actual race day registration process.

Responsibility:  Help to assemble race packets JF hosted races.  This is typically done on the day before the race, in the race room.

Timing & Calculations

No credentials required but it is critical that you understand computers and willing to learn the race timing setup and software.

Report to finish shack 30 minutes before the start of the first run to end of run one.  Return to the finish shack 20 minutes before the start of the second run until the completion of the race.  Responsible for having an awareness of the course during the race and provide a judgment call to the starter as to when to send racers.  Responsible for ensuring race day course flow and capturing the official times.  3 positions

Gate Judge/Gatekeeper

This job requires no credentials but is important and fun. Your job is to record any missed gates by racers and help keep the course in good shape. Dress for the weather. Gatekeepers meeting at **8:00 (be ready to go) in race room and again before the second run – you do not usually get a break until the first run is over so dress warmly!!!! You can walk or ski to your gates. A good job for someone new but must take it seriously. 10 – 15 positions.

  • Responsibility:  To watch racers move thru gates correctly and record faults when they occur.  All participants should watch the online video – Gate Judge Video
  • Demands of the job:  Arrive early, be at the mountain 2-3 hours before first run and after, depending on shifts.  Gate Judge may need to be able to ski to the gate.  Will be standing during this time.
  • Time Commitment: 4-6 hours
Course Maintenance and Setup/Teardown

The key to a successful event is to have all the bibs/start list/registration information organized prior to the actual race day registration process. Help set up equipment and safety fencing before and take down after the race. Maintain snow conditions and replace broken gates during race. Help tear down and slip ruts at the completion of the race. 7:00 AM start time essential through day’s end. Must be able to ski well enough to carry oversized or heavy things.  Must be able to sideslip the course, even heavy snow. Good choice if you like to be outside. 10 positions.

Chief GateKeeper

Responsible for the coordination of the gatekeepers.

  • Responsibility:  Will conduct an AM gate judge meeting, instruct gate judges, pass out equipment and collect equipment, manage gate judges.
  • Demands of the job:  Be able to ski the course during the race day, collect gate cards from gatekeepers, handle people and organizations.
  • Time Commitment: 6-8 hours
Start/Finish Referees (USSS Credentialed)
  • Responsibility:  To manage the start and finish lines
  • Demands of the job:  USSA certified, wear a headset and use radio equipment, stand during the length of the race, handle people
  • Time Commitment: 5-7 hours
Race Starter/Assistant Starter

Anyone who has not done this before but is interested in being the starter and the assistant starter should contact the Program Director. Start time roughly 8 AM and this is an outside job at the Starting gate!!! DRESS FOR THE WEATHER! 2 positions.

  • Organize the racers for 1st run and 2nd run
  • Keep track of any racer missing from the start list
Time Recorder/Hand Recorder

Responsible for working the stopwatch at the start or finish and announcing the time of day to the Time of Day – Recorder as each racer starts or finishes their race. This an outside job at the start. Report 20 minutes before the start of the first run.  Return to the start or finish 20 minutes before the start of the second run. DRESS FOR THE WEATHER ! 2 start positions (stopwatch & recorder)/2 finish positions (stopwatch & recorder): full day position or position per run.

  • Responsibility:  Record the time of racers
  • Demands of the job:  To use time clock, to record numbers, to stand during course of race, may need to ski to the finish position.
  • Time Commitment: 5-6 hours
Sideline Reporter

Act as a photographer and reporter for races our athletes are attending. Get some shots of our team members, some group shots, summarize the day’s events, and provide a short description of the day.

You are already doing this on Facebook and Instagram, so why not act as a reporter for the Jack Frost Race Team?!?!?!

This information will be used on our social media accounts and our website.

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